Staff Home Working

Underneath is a guide for staff members on how to use Microsoft Teams, here you will find how to Navigate your team space, how to make a big impact with announcements, how to share files and how to organise team's notes and resources with One note. There are also links provided to guided youtube tutorials.  

Navigate Your Teams Space

  • Microsoft has created a user-friendly dashboard within Teams that is easy to navigate.
  • When you launch the Teams app, you will arrive at your Teams dashboard. The centre of your screen will contain white tiles with various icons. Each icon represents a Team to which you belong. 

  • These may be Teams that you have created, or Teams that you have been added by another person.

Make a Big Impact with Announcements

  • The Announcements feature is an exciting way to make a visually impactful statement within the Conversations tab of a Teams channel.

  • When you want to draw attention to an upcoming event, announce a due date or deadline, highlight an important resource, or send a powerful reminder, you might consider using the Announcements feature to make your message stand out.

  • When you select "New Conversation," you'll have the option to choose a standard conversation or an announcement. Choosing an announcement will make your heading stand out as a bolded title. By doing this, your announcement will be showcased in the Conversation stream, ensuring your entire Team knows there is something especially important for them to know

Share with Files

  • Teams makes it easy to share files with students and colleagues. Every Team has its own file folder where you can share files with members of the Team. If the shared files are Word, Excel, or PowerPoint files, your colleagues or students can view, edit, and collaborate on the files directly in the Teams app. 

  • You can either upload existing files or create new files directly in the file folder:

  • To upload existing files into your library, go to the Files tab in your Team, and select the "Upload" button. Select the file (or files) you want to share and then select "Open." Any files you upload will be accessible by any member of your Team.

  • To create a new Word, PowerPoint, or Excel document in your files folder, select the "New" button.  Name the file and select "Create." The new file will open in Teams and you can begin editing it. If you prefer to work in the desktop version of the app, select the "Open in…" button on the ribbon As soon as it is created, your new file will be available for members of your Team to edit as well.

  • Pro Tip: Within the Files tab of a Class Team, you will find a Class Materials folder. Anything added to the Class Materials folder will be read-only for your students. If you add a document to Files, but not to the Class Materials folder, any member of the Team can edit the document.



Organise Your Teams Notes and Resources with Onenote

  • When you create a Team, a OneNote Notebook is automatically created. Your OneNote Notebook is a digital notebook for your entire Team to store text, images, handwritten notes, documents, links, voice, video, and more. Your Team's OneNote Notebook keeps everything organized and accessible.

  • In-Class and Staff Teams, the OneNote Notebook has three distinct sections:

  • A collaboration space where everyone can work together and edit the content

  • A content library where the teacher or administrator can edit the content and the student or staff members can only view the content

  • Student or Staff sections where each student or staff member has a private space where students can submit homework, draft essays, and take notes and where staff members can create lesson plans, record professional development goals, and keep track of discipline

Virtual Lesson Tips: 

Virtual Lessons Using MS Teams  

Take away points: 

  • Start a video call to broadcast the lesson and record it (in the General channel) 

  • Mute students as they join the video call (you should only need to do this for the first 5 students entering the meeting) 

  • Use the video recordings as revision material (or if students can’t make the live lesson) 

  • Students do their work in Class Notebook or they could create files in the Files tab during the lesson 

  • Teachers can virtually walk around the classroom by looking in the student class notebook sections 

  • Have one-on-one conversations by using instant messaging 

  • Use group conversations to discuss topics within the class 

  • If you want to do group or project work – use channels to split up the class 

Make sure that students and teachers have good access to the internet and a device.

Mobile devices work fine for watching lessons but might not be great for participating. 

We recommend that you use these tools in a normal classroom environment, to begin with (not working remotely).

This is great for becoming confident with the tools and training students on how it will work. Then, if you are faced with a situation where you need to teach or learn remotely, you will be prepared!