Absence

All Years (Mrs Spendley)

01622 623922 FAX: 01622 753680  [email protected]

Out of hours, you will hear a recorded message which invites you to leave the following information:-

  • Your Child’s Name
  • Form Group
  • Reason for absence
  • Expected date of return (if known); if unknown, please communicate daily until your child returns to school.

On your child's return to school, please confirm the reason for absence with a letter which you have signed. This must be given to Mrs Spendley in the Student Services Department.

Good Attendance helps your child to achieve at a higher level

What we do:

· Reward students who maintain excellent records of punctuality and attendance.

· Work with you to ensure attendance is as good as it can be because every lesson counts.

· Operate an Electronic statutory and lesson by lesson registration system.

· Call home on a daily basis for those pupils who are absent but whose parents have not made contact with the school.

· Send a letter home after 3 days of continuous absence if we have been unable to make contact.

· Send a letter home requesting details of absence if a parent has not sent in a signed letter stating the reason for the non-attendance.

· Involve agencies such as the Education Welfare Service to help support and improve attendance.

Please remember:

· We will use our discretion in deciding whether to authorise an absence.

· Attendance is a legal requirement (Our individual and school target is an attendance rate of at least 96% over the course of the academic year.).

· You are legally responsible for ensuring your children attend school on a regular basis.

  • You could face prosecution if you do not ensure regular attendance by your child.

School attendance and absence: the law

Extraordinary leave of absence procedures.

 Family Holidays during term time:

The expectation that pupils will not take holidays in term time and (therefore not miss school) is a national expectation rather than just the School’s. Permission for leave may only be granted under exceptional circumstances. The Extraordinary Leave of Absence Form is available from the School Reception and as a downloadable file on the school website.

This form must be submitted to Mrs Sewell, the Deputy Head prior to any firm booking or arrangements being made and at least two weeks prior to the first day of planned absence.

In considering whether or not to authorise a request for extraordinary leave of absence for holiday during term time, the School will look at each individual case and only grant authorisation if:

  • Proof can be provided that parents’ own annual leave can only be taken during term time; for example a letter from employer.

Or

  • Exceptional compassionate circumstances for example, bereavement or terminal illness within the family.

If these criteria are not met then the School will not authorise the term time leave. If the holiday is taken regardless then the absence will be recorded as unauthorised absence from school using the DFE’s “G” Code:

“G: Family holiday not agreed or days in excess of agreement.”

Where should I return the form to?

You should return the form for the Attention of Mrs Sewell, either by “pupil post” or Royal Mail. If your son brings the form into school it should be either handed in to the School Reception or to your son’s Form Tutor who will place it in the Form Folder. The School Office checks the Form Folders daily and it will be passed on to Mrs Sewell.

To whom can I appeal if the leave is declined?

Should the authorisation of leave be declined, parents have the right of appeal to the Headmaster in the first instance and the Governing Body thereafter.

One Day Request - Family Event or Educational Event:

Family Event:

This form is for the purpose of applying for a single day leave of absence for a family event such as a wedding, christening or funeral. The School’s expectation is that for family events such as these, only a single day of leave will be granted. If however, additional travelling time is needed then please explain this on the absence form.

Educational Event:

This form is for the purpose of applying for a single day leave of absence, due to an educational event. Examples may include events such as a university visit, representative sporting fixture or musical performance.

With both of these types of requests, permission will usually be granted. If for any reason it is not you will be contacted by your son’s Learning Manager. These request form should be submitted to the Learning Manager at the earliest possible date; preferably at least two weeks prior to the planned absence. However, we do recognise that for funerals in particular this may not be possible and politely request that you submit the form as early as possible.

Learning Managers will review your son’s academic, behaviour and attendance records before making their decision to authorise or not.

The absence form is available from either the School reception or as a downloadable file on the school website.

If the School do not authorise the term time absence and leave is taken regardless then the absence will be recorded as unauthorised absence from school using the DFE’s “O” Code:

“O: Unauthorised Absence.”

Where should I return the form to?

You should return the absence form for the attention of your son’s Learning Manager, either by “pupil post” or Royal Mail. If your son brings the form into school it should be either handed in to the School Reception or to your son’s Form Tutor who will place it in the Form Folder. The School Office checks the Form Folders daily and it will be passed on to the relevant Learning Manager.

To whom can I appeal if the leave is declined?

 Should the authorisation of leave be declined, parents have the right of appeal to the Deputy Head (Staff and Students) in the first instance and the Headmaster and then the Governing Body thereafter.

 

Extraordinary leave - Educational Event

Extraordinary leave - Exceptional Circumstances